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Powerful Features for Every Role

From the field to the boardroom, SlipScan gives every team member the tools they need.

AI-Powered Receipt Scanning

Point your camera at any receipt and let Claude Vision AI do the rest. Our OCR engine extracts vendor, date, amounts, and line items automatically.

  • Vendor name, date, total, and VAT extracted automatically
  • Individual line items parsed from detailed receipts
  • Works with crumpled, faded, or partially damaged receipts
  • Auto-categorisation learns your spending patterns
  • Handles Southern African retailers, handwritten slips, and faded prints

Trip-Based Expense Management

Organise expenses into trips for site visits, business travel, or project work. See totals, categories, and mileage at a glance.

  • Create trips and add expenses as you go
  • Tiered mileage calculation (company vs personal vehicle)
  • Category breakdown: fuel, accommodation, food, tollgates, other
  • Submit entire trips for approval with one tap
  • PDF statements with receipts for audit compliance

Two-Stage Approval Workflow

A dual-gate system ensures expenses are reviewed by the right people before payment. Configurable rules adapt to your company policy.

  • Field Staff submits trip for review
  • Manager verifies line items and receipts
  • Finance approves and processes payment
  • Rejection with reason -- employee can edit and resubmit
  • Configurable auto-approve thresholds

Works Offline, Syncs Later

Install SlipScan on any phone as a Progressive Web App. Scan receipts without internet and sync when you reconnect.

  • Progressive Web App -- no app store needed
  • Offline receipt capture stored in device
  • Automatic background sync on reconnection
  • Draft trips saved locally during network outages
  • Ideal for construction sites, rural areas, and field work

AI Analytics & Insights

Go beyond basic reporting. Our AI World Model detects spending patterns, flags anomalies, and predicts future expenses.

  • Spending predictions based on historical patterns
  • Anomaly detection for duplicate or unusual claims
  • Department budget utilisation tracking
  • Category spending breakdown with trend analysis
  • Per-user compliance scores and recommendations

White-Label Branding

Make it yours. Upload your logo, set your brand colours, and optionally use your own domain. SlipScan becomes your company's expense platform.

  • Company logo on all screens and PDF reports
  • Primary and accent colour customisation
  • Custom domain support (Enterprise)
  • Branded welcome emails and notifications
  • Multi-tenant isolation -- your data is 100% separate

AI Chat Assistant

Let your team manage expenses from the messaging apps they already use. Powered by natural language AI, the SlipScan assistant works on WhatsApp, Telegram, and Slack.

  • Create trips and add expenses via natural language
  • Send receipt photos directly in chat for AI scanning
  • Check spending summaries and trip status on demand
  • Submit trips for approval without leaving the conversation
  • Managers can verify and approve from the same chat
  • Works alongside the web app -- data stays in sync

Job Costing

Track costs against client invoices and see your margins in real time. Upload invoice PDFs or photos to create jobs, scan slips to add expenses, and get a clear picture of profitability per job.

  • Upload invoice PDFs or photos -- AI extracts client, amount, line items
  • Client database built automatically from scanned invoices
  • Rapid-fire slip scanning with auto-categorisation
  • Automatic supplier detection from receipts
  • Live margin tracking: invoiced vs actual costs
  • CSV export per job for your accountant
  • Built for tradespeople, contractors, and service providers

Automatic Supplier Tracking

Every time you scan a slip, SlipScan identifies the vendor and builds your supplier database automatically. See who you spend with, how often, and how much.

  • Suppliers auto-detected from receipt scans
  • Spend breakdown per supplier with category tagging
  • Supplier history: total spend, slip count, last purchase
  • Client database with invoicing totals and margins
  • No manual data entry required
Role-Based

Built for Every Role in Your Organisation

Four dashboards, each tailored to the person using it.

Field Staff

Mobile-first scanning app. Capture receipts, create trips, submit for approval. Works offline in the field.

Manager

Verify team expenses, track department budgets, view AI-powered insights on spending patterns.

Finance

Approve verified trips, process single or batch payments, generate reports, and maintain the audit trail.

Immutable Audit Trail

Every action logged. Who submitted, who approved, who paid. Filter by date, action, or user. POPIA compliant with regional data privacy standards.

See It in Action

Start your free trial and experience the full feature set. No credit card required.